Qualified Written Requests in Foreclosure: The Mortgage Servicer's Duties

The Federal Real Estate Settlement Procedures Act (RESPA) ensures that consumers in real estate transactions receive timely information about the costs of the settlement process. This law also imposes specific requirements on loan servicers.

Some of RESPA's requirements can help people facing foreclosure who believe their servicers have made mistakes in servicing their accounts. Specifically, RESPA sets forth requirements for qualified written requests, which require servicers to correct errors or provide information to borrowers who ask for it.

A qualified written request can be especially helpful when facing a nonjudicial foreclosure.

What Is a Qualified Written Request Under RESPA?

If your home is in foreclosure and you're having difficulty getting information about your account from your loan servicer, you can make a qualified written request. A "qualified written request" is a letter written to the servicer to:

• resolve errors related to the account and (or)
• obtain information regarding the account.

A borrower can force the servicer to provide detailed information about the account by making a qualified written request.

Two Categories of QWRs: Requests for Information and Notices of Error

Under amendments to Regulation X, which implements RESPA, that went into effect January 10, 2014, your inquiry will be categorized as a "request for information" or a "notice of error." These categorizations expand on the previous qualified written request requirements.

Depending on the type of request you send, different time frames apply to when the servicer must respond to you.

Requests for Information

The servicer must acknowledge a request for information within five business days and respond within 30 business days. The servicer can usually extend the 30-day response period by 15 business days if it tells you about the extension within the 30-day period and explains the delay. (12 C.F.R. § 1024.36 (2024).)

But if you want to know the identity, address, or other contact information for the owner of your mortgage loan, the servicer has to give you that information within ten business days. (12 C.F.R. § 1024.36 (2024).)

Notices of Error

Your servicer must acknowledge a written request that asserts a particular error, like failing to properly apply payments or certain errors about loss mitigation, within five business days. (12 C.F.R. § 1024.35 (2024).)

It must correct the error, provide notice about the correction, and provide contact information for you to follow up (or let you know that no error occurred along with the reasons for this determination) within the following time frames:

• Not later than seven business days after the servicer receives your notice of error if you complained that the servicer failed to provide an accurate payoff statement upon your request.
• Prior to the date of a foreclosure sale or within 30 business days after the servicer receives the notice of error, whichever is earlier, if your notice asserts that the servicer improperly started the foreclosure during the 120-day preforeclosure waiting period required by federal law, started the foreclosure before evaluating your complete loss mitigation application, or moved for a foreclosure judgment or order of sale, or conducted a foreclosure sale in violation of federal law on loss mitigation procedures (basically, you're asserting that the servicer dual tracked). You must submit your notice of error more than seven days before the foreclosure sale. If you send your notice seven or fewer days before the sale, the servicer only has to make a good-faith effort to respond.
• Not later than 30 business days after the servicer receives the notice of error (for all other asserted errors). (12 C.F.R. § 1024.35 (2024).)

The 30-day time frame can be extended for an additional 15 days if the servicer notifies you within the 30-day period of the extension and gives you the reasons for the delay. However, the servicer can't get the extension if the notice of error pertains to a payoff statement request or the errors pertaining to loss mitigation and foreclosure, as shown in the second bullet point above. (12 C.F.R. § 1024.35 (2024).)

When the Servicer Doesn't Have to Comply With a QWR

Sometimes, the servicer doesn't have to comply with your error resolution or information request, like if the notice of error or request for information is essentially the same as one you previously sent or your request is overbroad. (12 C.F.R. § 1024.36, 12 C.F.R. § 1024.35 (2024).)

However, it must notify you within five business days after making that determination and provide the basis for its determination. (12 C.F.R. § 1024.36, 12 C.F.R. § 1024.35 (2024).)

What Are the Requirements for a QWR?

To make a qualified written request, you must send a letter to the servicer with the following information:

• your name and account information (or information that enables the servicer to be able to identify your account)
• a statement of the reasons why you believe that the account is in error or
• a detailed description of the information you are seeking.

You don't have to use a specific format when making a qualified written request, but the letter should:

• be sent to the servicer (not some other party), and
• not be written on your payment coupon or other payment medium supplied by the servicer.

Send Your QWR Letter to the Correct Address

Be sure to send your request for information or notice of error to the specific mailing address that the servicer designates for this purpose. Or you might be able to send your request for information or notice of error to the lender online through email or a secure messaging system.

Usually, you can find the information for where to send your letter on your loan servicer's website, your billing statement, or you can call the servicer and ask.

Finding Sample QWR Letters

You can find sample letters on the Consumer Financial Protection Bureau's website. Follow the "sample letter" links.

You may send a request for information and a notice of error in the same letter or separately. Send the letter via certified mail, return receipt requested, so you can confirm that the servicer received the letter. Or, again, you might be able to submit your notice online.

Damages for Violations

If the servicer fails to comply with the law, a borrower may recover:

• any actual damages suffered by the borrower due to the servicer's noncompliance
• additional damages not to exceed $2,000 if there is a pattern or practice of servicer noncompliance, and
• attorneys' fees and costs. (12 U.S.C. § 2605(f)(1),(3) (2024)).

The statute of limitations (when you must sue) for violations is three years. (12 U.S.C. § 2614 (2024).)

QWRs and Foreclosure

The lender or servicer may generally initiate or continue a foreclosure even if a qualified written request is outstanding. But it can't hold a foreclosure sale while the request is pending if you send a notice of error based on certain loss mitigation errors, like an error based on the 120-day preforeclosure waiting period or dual-tracking restrictions.

Again, the issue must be resolved before the foreclosure sale or within 30 days, whichever is earlier, so long as the servicer receives the notice of error more than seven days before a foreclosure sale. For a request submitted seven or fewer days before a foreclosure sale, the servicer must make a good faith attempt to respond to the borrower, orally or in writing, and either correct the error or state why the servicer has determined that no error has occurred. (12 C.F.R. § 1024.35 (2024).)

Qualified Written Requests and Nonjudicial Foreclosures

Qualified written requests can be a particularly useful tool in a nonjudicial foreclosure, where the lender doesn't have to go through state court to foreclose. Because a nonjudicial foreclosure doesn't go through the court system, a judge won't order the servicer to produce information about the account for you to review unless you file your own lawsuit.

So, a qualified written request presents an excellent opportunity for you to get information about your account. To find out if your state primarily uses a judicial or nonjudicial foreclosure process, check our Summary of State Foreclosure Laws.

Talk to a Foreclosure Attorney

If you're facing foreclosure and think the servicer has made errors in servicing your account, a qualified written request is just one way to deal with the matter. If the servicer doesn't respond to your notice of error or request for information, disagrees that it made an error, or refuses to provide certain information, consider consulting with a lawyer.

You should also consider whether you want to file an answer to the foreclosure (judicial foreclosures) or file your own lawsuit to respond to a nonjudicial foreclosure. Talk to an attorney to learn about fighting a foreclosure in court.

You should also talk to an attorney immediately if you're facing an imminent foreclosure sale. In most cases, sending the servicer a notice of error or request for information won't stop a foreclosure sale. An attorney can advise you about what to do and help you enforce your rights.

It's also a good idea to talk to a HUD-approved housing counselor if you're having trouble with your mortgage payments or facing a foreclosure.