How to Prepare a Carpool Agreement

Use this agreement to spell out the details of your carpool arrangement with others.

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Here's a sample agreement that you can use for establishing the terms of a carpooling arrangement.

Sample Carpool Agreement

This agreement is between the carpool riders ("riders") listed on the attached information sheets, all of whom agree as follows:

  1. The purpose of the carpool is to transport us between our respective workplaces in downtown Boston and each of our respective homes.
  2. Participation in the carpool is voluntary. Any rider may withdraw at any time, but we each agree to try to give as much notice as possible before ending our participation.
  3. The carpool will begin on August 7, 20xx and will continue as long as there are riders willing to take part.
  4. Any of the riders may volunteer to drive, and we will rotate drivers each week to ensure that driving responsibilities and expenses even out. Riders who do not ever drive will pay the driver $2 per day, or $10 per week, payable every Friday.
  5. We will buy a quarterly parking pass for the downtown garage at Franklin and Hawley Streets. The cost is $300 per quarter. We will divide the cost evenly among riders. Since the pass may be hung on the rearview mirror, at the end of each week the driver will give the parking pass to the designated driver for the following week.
  6. In the morning, we intend be on the Massachusetts Turnpike heading for Boston by 7:45 a.m. We will determine an order for pick-up based on who is driving on that day. We will select specific pick-up times for each rider, and riders will try their best to be on time. The carpool won't wait more than 5 minutes.
  7. The driver will make one stop at the corner of Water and Oliver Streets, a second stop at Federal and Franklin Streets, then park the vehicle.
  8. At the end of each day, the driver will retrieve the car from the parking garage at 5:40 and make the stops in reverse order. It is imperative that everyone is waiting to be picked up by 5:40, to ensure that the driver does not have to circle back to pick up late riders.
  9. We will let each other know if and when we are available to be back-up drivers, in the event that a driver is sick or for any other reason not available on a day that driver is designated to drive.

We all agree to maintain current insurance coverage on our vehicles as required by law, and each carry per-accident coverage of at least $500,000.

Signature:____________________ Date: ________

Signature:____________________ Date: ________

Signature:____________________ Date: ________

Signature:____________________ Date: ________

Signature:____________________ Date: ________

Information Sheet for Carpool Members

Name:_____________________________
Address for pickup:__________________

Phone numbers(please put a check mark by the best number to reach you)
__ Home: _________________________
__ Work: _________________________
__ Cell: __________________________
__ Other: ________________________
__ Email: ________________________

Emergency contact
Name:____________________________
Relationship:______________________
Best number to reach:_______________

Driver information
Drivers' license number:___________________
Car make and model:______________________
License plate:____________________________
Insurance co. and policy number:____________

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