If you own a business that was created in a state other than Delaware, you will need to qualify or register that business in Delaware if you want to do business there. Here is an overview of the rules on how to qualify your foreign (non-Delaware) limited liability company (LLC) to do business in Delaware.

What is a Foreign LLC?

For Delaware purposes, if your LLC is formed in another state, then it is known as a foreign LLC in Delaware. In other words, foreign doesn’t mean from another country. Instead, it means your business was organized under the laws of another state. A domestic LLC, on the other hand, is one that is formed in the state where it is doing business. This is common usage throughout the United States. For example, an LLC formed in Arizona is a foreign LLC in Colorado.

Doing Business in Delaware

According to Delaware’s LLC Act, you are required to register your foreign company with the state of Delaware if you are “doing business” in Delaware. What does this mean? There is not much guidance in in Delaware’s LLC Act other than a statement that the words "doing business," the "doing of business" or "business done in this State’” when applied to a foreign LLC mean "the course or practice of carrying on any business activities in the State of Delaware, including, without limiting the generality of the foregoing, the solicitation of business or orders in the State of Delaware.”

State laws governing when foreign companies must collect state sales tax in their state also help provide guidance on the issue of what doing business means. Under these laws, a business must have a physical presence in—or nexus with—the state in order to be required to collect state sales tax on sales to that state’s residents. Generally speaking, physical presence and nexus are synonymous, and mean having:

• a warehouse in the state
• a store in the state
• an office in the state, or
• a sales representative in the state.

Certain exceptions may apply and the rules can get more complicated with things like Internet sales. Nevertheless, in general, if you have an office, a store, a warehouse, or employees in another state, you will need to qualify your LLC as a foreign company in that state. For more details, including some possible distinctions between physical presence and nexus, check Nolo’s articles on  Internet Sales Tax: A 50-State Guide to State Laws.

Certain Activities Are Exempt

Like most states, Delaware’s LLC Act specifies certain activities that do not constitute doing business in the state. The items listed include:

• defending or settling a lawsuit
• dealing with internal LLC affairs such as holding member or manager meetings
• having a bank account in the state
• having an office, agency, or persons in the state for handling your company’s own securities
• selling through independent contractors
• soliciting or obtaining orders where the orders require acceptance outside the state before they become contracts
• selling, by contract consummated outside of Delaware, and agreeing, by the contract, to deliver into Delaware, machinery, plants, or equipment, the construction, erection or installation of which within Delaware requires the supervision of technical engineers or skilled employees performing services not generally available, and as part of the contract of sale agreeing to furnish such services, and such services only, to the vendee (buyer) at the time of construction, erection or installation
• creating, as borrower or lender, or acquiring indebtedness with or without a mortgage or other security interest in property
• in certain circumstances, collecting debts or foreclosing mortgages or other security interests in property
• conducting an isolated transaction that is not one in the course of similar transactions
• doing business in interstate commerce; and
• doing business in Delaware as an insurance company.

For the full, legal description of each of the listed items, check  Title 6, Section 18-912  of the Delaware Code. The Act also states that the exempt activities do not apply when determining whether an LLC is liable for taxes, service of process (receiving papers related to lawsuits), or regulations under other areas of Delaware law.

If your LLC’s only activity in Delaware is one or more of the listed items, you should not need to register with the state.

Certificate of Registration

To register your business in Delaware, you must file a  Certificate of Registration of a Foreign Limited Liability Company  with the  Delaware Division of Corporations  (DOC). You can download a copy of the application form from the SOS website.

To complete the form, you must provide more or less the same information that you need to create an LLC in your home state. More specifically, for a Delaware certificate of registration, you need to provide:

• the name under which you are registering your LLC in Delaware (this may be different from the name your LLC is registered under in its home state if that name or something very similar is already being used by a Delaware registered business, or the name does not comply with Delaware’s LLC naming rules)
• if different, the name of your LLC as registered in the state where it was formed
• the state where your LLC was formed
• the date on which your LLC was formed
• a statement of the specific purpose of your LLC in Delaware
• the name and street address of your LLC’s  registered agent  in Delaware
• the date on which your LLC first did or intends to do business in Delaware
• a statement that the Delaware Secretary of State will act as your LLC’s registered agent under circumstances specified in Title 6, Section 18-910(b) of the Delaware Code (essentially, if your registered agent cannot be located), and
• an authorized signature.

You also must include a certificate of existence with your application. The certificate should be issued by the Secretary of State (or equivalent office) in the state where your LLC was formed. The certificate must be dated within six months of the date you file your application. The basic filing fee is $200.

What Happens if You Don’t Register?

If your LLC transacts business in Delaware without authority, it cannot bring a lawsuit in the state. Your LLC will only be able to bring a lawsuit after it has paid all fees and penalties due for all years and parts of years when it should have been registered. In addition, an LLC doing business in Delaware will be fined $200 for each year or part of a year during which it failed to register. However, not being registered does not invalidate your LLC’s contracts or prevent it from defending a lawsuit in Delaware. Also, a member of the LLC is not liable for the LLC’s obligations solely because the company transacted business in Delaware without registration.

Registering a Foreign Corporation in Delaware

If your business is organized as a corporation rather than an LLC, the rules and requirements for foreign qualification in Delaware are similar. You will, however, have to use a different application form (Qualification Certificate of a Foreign Corporation). See the  Delaware Secretary of State  website for forms, information, and filing instructions for registering a foreign corporation in Delaware.

Share on Google Plus

Share on Facebook