A Sample Contested Case

Now let's look at how a contested case might be presented from both the plaintiff's and defendant's perspectives.

Clerk: "The next case is John Andrews v. Robertson Realty. Will everyone please come forward?" (Four people come forward and sit at the table facing the judge.)

Judge: "Good morning. Which one of you is Mr. Andrews? Okay, will you begin, Mr. Andrews?"

John Andrews: (stands) "This is a case about my failure to get a $700 cleaning deposit returned, Your Honor. I rented a house from Robertson Realty at 1611 Spruce Street in Rockford in March 20xx on a month-to-month tenancy. On January 10, 20xx, I sent Mr. Robertson a written notice that I was planning to move on March 10. In fact, I moved out on March 8 and left the place extremely clean. I know it was clean because I spent eight hours, a lot of them on my hands and knees, cleaning it. In addition, all of my rent was properly paid. A few days after I moved out, I asked Mr. Robertson to return my $700 deposit. He wrote me a letter stating that the place was dirty and he was keeping my deposit.

"I have with me a copy of a letter I wrote to Mr. Robertson on March 15 setting out my position in more detail. I also have some photographs that my friend, Carol Spann, who is here as a witness, took on the day I moved out. I believe the pictures show pretty clearly that I did a thorough cleanup." (John Andrews hands the letter and pictures to the clerk, who hands them to the judge.)

"Your Honor, I am asking not only for the $700 deposit, but also for $1,400 in punitive damages, which the law of this state allows a tenant when a landlord improperly refuses to return a deposit."

Judge: "Mr. Andrews, will you introduce your witness?"

Andrews: "Yes, this is Carol Spann. She helped me clean up and move on March 7 and 8."

Judge: (looking at the pictures) "Ms. Spann, were you in the house the day John Andrews moved out?"

Carol Spann: (standing) "Yes, your Honor, I was–and the day before, too. I helped clean up, and I can say that we did a good job. Not only did we do the normal washing and scrubbing, but we waxed the kitchen floor, cleaned the bathroom tile, and shampooed the rugs."

Judge: (turning to Mr. Robertson) "Okay, now it's your turn to tell me why the deposit wasn't returned."

Harry Robertson: (standing) "I don't know how they could have cleaned the place up, your Honor, because it was filthy when I inspected it on March 9. Let me give you a few specifics. There was mildew and mold around the bathtub, the windows were filthy, the refrigerator hadn't been defrosted, and there was dog–how shall I say it–dog manure in the basement. Your Honor, I have brought along Clem Houndstooth as a witness. Mr. Houndstooth is the tenant who moved in three days after Mr. Andrews moved out. Incidentally, your Honor, the place was so dirty that I only charged Mr. Houndstooth a $200 cleaning deposit, because he agreed to clean it up himself."

Judge: (looking at Clem Houndstooth) "Do you wish to say something?"

Clem Houndstooth: (standing) "Yes, I do. Mr. Robertson asked me to come down and back him up and I am glad to do it because I put in two full days cleaning that place up. I like a clean house, your Honor, not a halfway clean, halfway dirty house. I just don't think that a house is clean if the oven is full of gunk, there is mold in the bathroom, and the insides of the cupboards are grimy. All these conditions existed at 1611 Spruce Street when I moved in. I just don't believe that anyone could think that that place was clean."

Judge: "Mr. Andrews, do you have anything to add?"

John Andrews: (standing up) "Yes, I sure do. First, as to the mildew problem. The house is 40 years old, and there is some dampness in the wall of the bathroom. Maybe there is a leaky pipe someplace behind the tile. I cleaned it a number of times, but it always came back. I talked to Mr. Fisk in Mr. Robertson's office about the problem about a month after I moved in, and he told me that I would have to do the best I could because they couldn't afford to tear the wall apart. As to the cupboards and stove, they are both old. The cabinets haven't been painted in ten years, so, of course, they aren't perfect, and that old stove was a lot dirtier when I moved in than it is now, because I can tell you I personally worked on it with oven cleaner for over an hour."

Judge: "What about the refrigerator, Mr. Andrews? Was that defrosted?"

John Andrews: "No, your Honor, it wasn't, but it had been defrosted about three weeks before I moved out, and I thought that it was good enough the way it was."

Judge: "Okay, if no one else has anything to add, I want to return your pictures and letters. You will receive my decision by mail in a few days."

Now, I have a little surprise for you. The case I just presented is based closely on a real small claims case. As they used to say on Dragnet, "Only the names have been changed to protect the innocent." And I have another surprise for you. I spoke to the judge after the court session. Here is how he decided the case.

"This is a typical case in which both sides have some right on their side. What is clean to one person may be dirty to another. Based on what I heard, I would have to guess that the old tenant made a fairly conscientious effort to clean up and probably left the place about as clean as it was when he moved in, but that the new tenant, Houndstooth, had much higher standards and convinced the landlord that it was filthy. The landlord may not have needed too much convincing since he probably would just as well keep the deposit. But I did hear enough to convince me that Andrews, the old tenant, didn't do a perfect job cleaning up. My decision will be that Andrews gets a judgment for the return of $450 of the $700 deposit, with no punitive damages. I believe that $250 is more than enough to compensate the landlord for any damages he suffered as a result of the house 'being a little dirty.'"

I then asked the judge if he felt that the case was well presented. He replied substantially as follows:

"Better than average. I think I got a pretty good idea of what the problems were. The witnesses were helpful and the pictures gave me a pretty good idea that the place wasn't a total mess. Both sides could have done better, however. Andrews could have presented a witness to testify to the condition of the house when he moved in if, in fact, it was truly a lot dirtier than when he left. Another witness to testify to the fact that the house was clean when he moved out would have been good, too. His friend, Carol Spann, seemed to be a very close friend, and I wasn't sure that she was objective when it came to judging whether or not the place was clean. The landlord, Robertson, could also have done better. He could have presented a more disinterested witness, although I must say that Houndstooth's testimony was pretty convincing. Also he could have had pictures documenting the dirty conditions and an estimate from a cleaning company for how much they would have charged to clean the place up. Without going to too much trouble, I think both sides could have probably done somewhat better with more thorough preparation."

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