Idaho Law on Employer Use of Arrest and Conviction Records
Although Idaho law does not restrict use of criminal records, the state has issued some guidance for employers.
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For the estimated one in four Americans with a criminal record, job hunting can be difficult. Surveys consistently show that a majority of employers – an incredible 92%, according to one survey – perform criminal background checks when hiring, at least for certain positions. If you have arrests or convictions on your record, you might find it tough to compete in the job market, especially in the current economic climate.
However, there are some legal protections for job seekers with criminal records. Federal laws place some limits on how employers can use these records in making job decisions. However, Idaho has not legislated in this area.
Federal Protections for Job Seekers
There are two federal laws that give some protection to applicants with criminal records. The Fair Credit Reporting Act (FCRA) addresses the problem of inaccurate information in reports. Criminal background checks may include errors, such as misclassification of crimes, information on convictions that have been expunged, multiple listings of the same offense, incomplete information (for example, failing to report that the person was exonerated of a crime or that charges were dropped), and even records that belong to another person with the same name.
The FCRA imposes obligations both on employers who request criminal background checks and on the firms that provide them. Employers must:
- Get the applicant’s written consent before requesting a check.
- Tell the applicant if the employer plans to screen him or her out based on the contents of the report. In this situation, the employer must also give the applicant a copy of the report.
- Inform the applicant once the employer makes a final decision not to consider the applicant based on the report.
Firms that provide background checks must take reasonable steps to make sure that the information they provide is current and accurate. If you dispute what’s in the report, the agency must conduct a reasonable investigation. If the investigation reveals that the report was incorrect, the agency must inform you and any other person or company to whom it has provided the report.
Title VII of the Civil Rights Act of 1964 protects applicants and employees from discrimination in every aspect of employment, including screening practices and hiring. Because arrest and incarceration rates are so much higher for African Americans and Latinos, an employer that adopts a blanket policy of excluding all applicants with a criminal record might be guilty of race discrimination.
The Equal Employment Opportunity Commission (EEOC) has issued guidance for employers, explaining how they can screen out applicants who criminal records pose an unreasonable risk without discriminating. Employers who conduct criminal background checks must consider the type of offense, how serious it was, how long ago it was committed, and the nature of the job (including how much supervision the employee will have and how much the employee will be required to interact with others) in deciding whether a particular offense is disqualifying. And, the EEOC has said that employers should give applicants with a record an opportunity to explain the circumstances and provide mitigating information showing that the employee should not be excluded based on the offense.
Idaho Guidance for Employers
Idaho has no law limiting employer use of arrest or conviction records in making employment decisions. However, Idaho’s Human Rights Commission has issued a guide, Conducting a Lawful Employment Interview, that offers the following guidance for employers:
- Employers should not ask applicants whether they have ever been arrested for, or charged with a crime. The guide points out that arrests are not relevant for employment purposes.
- Employers may ask whether applicants have been convicted of a crime. Immediately following this questions, the application form or interviewer should state that convictions are not an automatic bar to employment and the date and seriousness of the crime will be considered. The guide indicates that each situation must be considered on its merits to determine whether the conviction is relevant to the job in question.