How to Get a Copy of Your Immigration File (FOIA Requests)

You have a right to see copies of what materials the U.S. immigration authorities have on you.

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One of the most perplexing aspects of the U.S. immigration system is the murky nature of what information the government has (or does not have) about an applicant or petitioner. In some cases, a foreign national looking to apply for a work visa, green card, or other immigration benefit can run into problems and even have the application denied because the government relies on background information that the foreign national didn’t know existed.

Fortunately, thanks to a law called the Freedom of Information Act (FOIA, for short), persons wishing to see what information and documents U.S. immigration officials have collected on them -- or on another person, with that person's consent -- can request a copy of the relevant immigration file, also known as an “A file.” These FOIA requests can be critical in cases where an applicant’s extended history matters to the success of an application, such as in seeking naturalization, or where a foreign national is in removal proceedings and needs to see what evidence the government holds.

Note that there are some specific situations where you should not make a FOIA request, in part because the government will simply reject the request and also in part because the FOIA process would actually take much longer than is practical in your case.

If you simply want to find out the status of a pending application or petition, visit the United States Citizenship and Immigration Services (USCIS) website at http://www.uscis.gov, or call the USCIS information line at 1-800-375-5283. If you want to check the status of a visa application you made at a U.S. embassy or consulate, you must contact that specific consular post directly.

Further, certain types of older records, like old Immigration and Naturalization Service (INS) records before 1982, will not be available through the FOIA process. Also, U.S. immigration officials do have the authority under the law to redact (cross out) some parts of your records. Usually, names of government officials and officers or information pertaining to persons other than the authorized subject of the FOIA request are redacted.

You should review the instructions for the FOIA process (available at http://www.uscis.gov/files/form/g-639instr.pdf) before considering a FOIA request.

Making a FOIA Request

When making a FOIA request, there are three steps you should follow:

  • First, figure out what kind of information you need about your immigration history.
  • Second, determine which government immigration agency has the information you need.
  • Last, identify the specific reasons why you need your immigration file and background information.

Step One: Identify the Information You Need

Identifying the kind of information you need is critical in making a good FOIA request. Not only does this step help you in making a strong FOIA application, but also it will aid you in determining whether a request through FOIA is the proper means to get the information in the first place.

For example, if you need a record of your entries and exits to and from the United States in the last ten years, such information is most likely recorded in your A file. However, if you need a record of any criminal convictions in your background, a background check with the Federal Bureau of Investigations (FBI) would probably make more sense. And, as noted earlier, certain kinds of information in your immigration background are more readily available through other channels.

You (or your attorney) may simply want to see everything in your file, for example if you've lost copies of your past applications or don't know what applications successfully reached the immigration authorities and what actions they took on them. This is helpful in situations where you (or your attorney) might need overall guidance as to what next steps you should take in an immigration case, or at the very least a clearer picture of where you stand.

Step Two: Identify the Immigration Agency That Has Your Information

Step Two is important to a fruitful FOIA request, as contacting the right immigration agency will increase the chances that U.S. immigration officials will positively answer your FOIA request and provide the information you need. In general, most requests for a person’s A file can be made directly to USCIS. However, certain types of records, like a manifest of entries and exits to and from the United States, customs records, charges of removability or deportability, and other documents, are maintained by U.S. Customs and Border Protection (CBP) or U.S. Immigration and Customs Enforcement (ICE).

Further, if you are in removal proceedings before the Immigration Court, you cannot make a normal FOIA request to the court; you will have to file a motion or another court-specific document to request records held by the Court.

If you have questions about which agency you should contact for a FOIA request, contact a licensed immigration attorney who can advise you.

Step Three: Identify the Reason You Need Your Immigration File

Noting down why you need your file from U.S. immigration officials is essential, and not just because you are required to put the reason down on your FOIA request. If you are in a situation where your life or liberty is at stake, you may be able to request that U.S. immigration officials expedite your FOIA request and send you your A file as soon as possible.

For example, if you fear returning to your home country and want to apply for asylum, U.S. immigration officials might recognize that time is of the essence in such a case. USCIS specifically has a three-track system for FOIA requests: 1) simple requests that can be approved in 20 days; 2) complex requests that require more than 30 days to complete; and 3) “fast track” requests where the requester has been served a “Notice to Appear” before an immigration judge and is facing removal proceedings. Take stock of your situation and the specific need you have for your immigration file.

Making Your FOIA Request Online Through Department of Homeland Security

One relatively new and easy option for making your FOIA request is to go through the Department of Homeland Security (DHS) website. It offers a "DHS FOIA Request Submission Form," which allows you to choose USCIS or another immigration-related agency from a drop-down menu.  

Making Your Request Using USCIS Form G-639

USCIS also offers a form for making FOIA requests, Form G-639. It is fairly straightforward, and found at http://www.uscis.gov/g-639. However, there are some areas of the form that can be tricky. If you have followed the three steps in this article, you should have little problem completing the form.

In Section 1, for “Type of Request,” be certain to mark the correct entry. If you are not a U.S. citizen or a permanent resident and wish to request your own immigration file, you would be marking the “Freedom of Information Act” box for non-U.S. citizens/Lawful Permanent Residents. Take care to mark the correct option matching your situation.

In Section 2, you will be asked for a specific description of the information you need. If you followed the three step process listed above, this should be straightforward.

Sections 3 and 4 can be somewhat confusing. The FOIA allows a requester to request the immigration file of another person, so long as the requester has the express consent of that other person. Most often this happens in situations where an attorney or other representative is helping a foreign national get his or her immigration file. Importantly, whether the FOIA request is made by a person seeking his or her own file or the file of another, the person whose records are sought must give consent, either before a notary public or through a sworn affidavit, for the FOIA request to be made.

Submitting Form G-639

Submit your completed and notarized Form G-639 to the address listed in the instructions for the Form. As of the date of this article, the filing address for FOIA requests was with the National Records Center, FOIA/PA Office, P.O. Box 648010, Lee's Summit, Missouri, 64064-8010. However, you should check the USCIS website for the most up-to-date filing address before you send your FOIA request.

As noted earlier, certain kinds of information in your immigration records might only be available from Customs and Border Protection or Immigration and Customs Enforcement. If you believe either or both of these agencies has the information you seek, you should file separate FOIA requests with the field offices of the applicable agency, in addition to the request you send to the National Records Center.

There is no initial filing fee for a FOIA request.

Followup Processing

U.S. immigration officials will provide individual, noncommercial requesters with the first 100 pages of the FOIA request subject's immigration records on file, free of charge. More recently, immigration officials have been providing digitally scanned copies of a subject's entire file on Compact Disc, free of charge. If for some reason the total costs for locating and finding your records for a FOIA request exceed $14, immigration officials may issue you an invoice for those fees after receiving your FOIA request.

How Long Does a FOIA Request Take?

If your life or liberty is not at stake, or if you are not facing proceedings before an immigration judge, you will have to wait a while for a FOIA request. As of early 2014, the average processing time for a "normal" FOIA request is around one month.

In more urgent cases, immigration officials will make an effort to complete a FOIA request in around 20 to 30 days. If you absolutely need your FOIA request returned as quickly as possible, you should prepare a detailed explanation, along with supporting proof, of why your life or liberty might be endangered without the information from a FOIA request. If you are facing immigration court proceedings, you can provide a copy of the court's Notices to Appear or Notices of Hearing with your request.

The FOIA request can be a powerful tool in helping you navigate the complexities of U.S. immigration. If you have any questions, contact a licensed immigration attorney who can advise you on the FOIA process.

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