Employer Use of Arrest and Conviction Records in North Carolina
North Carolina and federal law put some limits on employer use of criminal records.
Are you one of the estimated 65 million Americans with a criminal record? If so, you might find job hunting difficult. Surveys show that a majority of employers – 92%, according to one survey – check criminal records when hiring, at least for certain positions. If you have a history of arrests or convictions, you might find it tough to compete in the job market.
There are some legal protections for job seekers with criminal records. Federal law and the laws of many states place some limits on how employers can use these records in making job decisions.
Two federal laws provide limited protection to applicants with criminal records.
The Fair Credit Reporting Act
The Fair Credit Reporting Act (FCRA) addresses the problem of inaccurate records. Reports created by criminal background check firms may include errors, such as information on convictions that have been expunged, misclassification of crimes, multiple listings of the same offense, incomplete information (for example, failing to report that the person was exonerated of a crime or that charges were dropped), and even records that belong to another person with the same name.
The FCRA imposes responsibilities both on employers who request criminal background checks and on the firms that provide them. Employers must:
- Get the applicant’s written consent before requesting a check.
- Inform the applicant if the employer plans to screen him or her out based on the contents of the report. In this situation, the employer must also give the applicant a copy of the report.
- Notify the applicant once the employer makes a final decision not to consider the applicant based on the report.
The firms that provide background checks must take reasonable steps to make sure that the information they provide is accurate and up to date. If you dispute what’s in the report, the agency must conduct a reasonable investigation. If the investigation reveals that the report was incorrect, the agency must inform you and any other person or company to whom it has provided the report.
Title VII of the Civil Rights Act of 1964 protects applicants and employees from discrimination in every aspect of employment, including screening practices and hiring. Because arrest and incarceration rates are much higher for African Americans and Latinos, an employer that adopts a general policy of excluding all applicants with a criminal record might be guilty of race discrimination.
The Equal Employment Opportunity Commission (EEOC) has issued guidance for employers, explaining how they can screen out applicants who criminal records pose an unreasonable risk without discriminating. Employers who conduct criminal background checks must consider the type of offense, how serious it was, how long ago it was committed, and the nature of the job (including how much supervision the employee will have and how much the employee will be required to interact with others) in deciding whether a particular offense is disqualifying. And, the EEOC has said that employers should give applicants with a record an opportunity to explain the circumstances and provide mitigating information showing that the employee should not be excluded based on the offense.
North Carolina Law on Use of Criminal Records
Some states have passed laws restricting how employers may use an applicant’s criminal record in making job decisions. Some states prohibit employers from considering older offenses. Some states prohibit employers from asking about arrest records or records that have been sealed or expunged. Some states require employers to consider whether the offense bears a reasonable relationship to the job. And, some states provide guidance to employers on what they should and should not ask about criminal records in interviews.
North Carolina law allows someone whose arrest, charge, or conviction was expunged to omit that expunged entry in response to questions. Employers are also prohibited from asking applicants about expunged criminal history.
North Carolina also limits the extent to which state licensing boards may consider criminal records in granting or denying licenses to practice a particular occupation or profession. If a board is authorized to deny a license based on the applicant's commission of a crime involving fraud or moral turpitude, the board must consider these factors in reaching its decision:
- the level and seriousness of the crime
- when the crime occurred
- the applicant's age when the crime was committed
- the circumstances of the crime
- the relationship between the crime and the profession or occupation the applicant seeks to practice
- prison, parole, rehabilitation, and employment records since the crime
- any subsequent criminal activity, and
- any affidavits or other written documents, including character references.